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With regard to the performance of information obligations under Article 13 of Regulation (EU) 2016/679 of the European Parliament and of the Council of April 27, 2016, on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC

KTBnet Sp. z o.o. Wiśniowy Sad 13/5 03-259 Warsaw | Tax ID: 5242852293 | REGON: 369468272

Clause for Contractors

Pursuant to Article 13 of the GDPR (provided when collecting data from the data subject)

Respecting your privacy and ensuring that you know how your personal data is processed, we present a set of key information related to EU Regulation 2016/679, known as the General Data Protection Regulation (“GDPR”):

PERSONAL DATA ADMINISTRATOR

The administrator of your personal data is KTBnet Sp. z o.o. Wiśniowy Sad 13/5 03-259 Warsaw | Tax ID: 5242852293 | REGON: 369468272

Contact e-mail: kontakt@ktbnet.pl

PURPOSES AND LEGAL BASIS FOR THE PROCESSING OF PERSONAL DATA

Please be advised that your personal data may be processed for the purposes described below, and the scope of necessary data that we will collect includes: first name, last name, company name, business address, delivery address, e-mail, username, registration date, tax identification number, order information, IP address, device information:

  • Conclusion and performance of the contract, pursuant to Article 6(1)(b) of the GDPR – processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract.
  • Fulfillment of legal obligations incumbent on the controller in connection with keeping accounting and tax records pursuant to Article 6(1)(c) of the GDPR resulting from the Accounting Act of September 29, 1994, the Corporate Income Tax Act of February 15, 1992,
  • Debt collection, based on the legitimate interest of the controller – Article 6(1)(f) of the GDPR, which is to maintain financial liquidity,
  • Pursuing claims and defending against claims on the basis of the legitimate interest of the controller – Article 6(1)(f) of the GDPR, which is to defend interests and protect reputation,
  • Considering and submitting complaints, appeals, requests, and other comments regarding cooperation in connection with the performance of the contract on the basis of the legitimate interest of the controller – Article 6(1)(f) of the GDPR, which is to ensure the quality of services provided and to comply with the provisions of the contract.

HOW LONG WE WILL PROCESS PERSONAL DATA

Your personal data will be processed for the following period:

  • Personal data processed for the purpose of concluding and performing a contract, considering complaints or other requests from a contractor related to a cooperation agreement – until the end of the cooperation agreement,
  • Personal data resulting from tax documentation – up to 5 years from the end of the calendar year in which the tax payment deadline expired,
  • Personal data processed for the purpose of pursuing claims and defending against claims – until the claims expire,
  • Personal data processed for the purpose of debt collection – until full settlement.

CATEGORIES OF DATA RECIPIENTS

The recipients of the data may be entities from the following categories:

  • entities cooperating with the controller providing consulting and legal services,
  • entities authorized under applicable law (in particular courts and state authorities);
  • entities providing IT services and e-mail and website hosting services acting on behalf of the controller,
  • entities providing postal and courier services acting on behalf of the controller,
  • banks and other financial institutions in connection with the collection of receivables under the agreement
  • entities providing accounting and bookkeeping services to the controller,

RIGHTS ENTITLED TO

Due to the fact that we process your personal data, you have the right to:

  • request access to your personal data,
  • request rectification of your personal data,
  • request erasure or restriction of processing of your personal data,
  • transfer your personal data (which is processed on the basis of a contract).

RIGHT OF OBJECTION

In addition, you have the right to object to the processing of personal data in the cases specified in Article 21 of the GDPR.

RIGHT TO LODGE A COMPLAINT

If you believe that your personal data is being processed in violation of the law, you have the right to lodge a complaint with the supervisory authority, which is the President of the Personal Data Protection Office (ul. Stawki 2, 00-193 Warsaw, https://www.uodo.gov.pl/).

INFORMATION ON THE REQUIREMENT OR VOLUNTARY NATURE OF PROVIDING DATA AND THE CONSEQUENCES OF NOT PROVIDING IT

With regard to the processing of personal data for the purpose of fulfilling the legal obligations incumbent on the controller, the obligation to provide data is a statutory requirement. For other purposes, the provision of personal data is voluntary, but it is necessary for the conclusion and performance of a contract or the proper provision of services.

 

Clause for representatives of Counterparties

Pursuant to Article 13 of the GDPR (provided when collecting data from the data subject)

Respecting your privacy and ensuring that you know how your personal data is processed, we present a set of key information related to EU Regulation 2016/679, known as the General Data Protection Regulation (“GDPR”):

PERSONAL DATA ADMINISTRATOR

The administrator of your personal data is KTBnet Sp. z o.o. Wiśniowy Sad 13/5 03-259 Warsaw | Tax ID: 5242852293 | REGON: 369468272

Contact e-mail: kontakt@ktbnet.pl

PURPOSES AND LEGAL BASIS FOR THE PROCESSING OF PERSONAL DATA

Please be advised that your personal data will be processed for the following purposes:

  • conclusion and performance of a contract and establishing and maintaining relations with a contractor represented by a given person, based on the legitimate interest of the controller – Article 6(1)(f) of the GDPR, which is to conclude and properly perform a contract
  • fulfilling the legal obligations incumbent on the controller in connection with keeping accounting and tax records on the basis of Article 6(1)(c) of the GDPR, resulting from the Accounting Act of September 29, 1994, the Corporate Income Tax Act of February 15, 1992,
  • debt collection, based on the legitimate interest of the controller – Article 6(1)(f) of the GDPR, which is to maintain financial liquidity
  • pursuing claims and defending against claims on the basis of the legitimate interest of the controller – Article 6(1)(f) of the GDPR, which is to defend interests and protect reputation
  • considering and submitting complaints, appeals, requests, and other comments regarding cooperation in connection with the performance of a contract with a contractor represented by a given person on the basis of the legitimate interest of the controller – Article 6(1)(f) of the GDPR, which is ensuring the quality of services provided and fulfilling the provisions of the contract.

HOW LONG WE WILL PROCESS PERSONAL DATA

Your personal data will be processed for the following period:

  • personal data processed for the purpose of concluding and performing a contract, considering complaints or other requests from a contractor related to a cooperation agreement – until the end of the cooperation agreement,
  • personal data resulting from tax documentation – for a maximum of 5 years from the end of the calendar year in which the tax payment deadline expired,
  • personal data processed for the purpose of pursuing claims and defending against claims – until the claims expire,
  • personal data processed for the purpose of debt collection – until full settlement.

CATEGORIES OF DATA RECIPIENTS

The recipients of the data may be entities from the following categories:

  • entities cooperating with the controller providing consulting and legal services,
  • entities authorized under applicable law (in particular courts and state authorities);
  • entities providing IT services and e-mail and website hosting services acting on behalf of the controller,
  • entities providing postal and courier services acting on behalf of the controller,
  • banks and other financial institutions in connection with the collection of receivables under the agreement
  • entities providing accounting and bookkeeping services to the controller,

RIGHTS ENTITLED TO

Due to the fact that we process your personal data, you have the right to:

  • request access to your personal data,
  • request rectification of your personal data,
  • request erasure or restriction of processing of your personal data,

RIGHT OF OBJECTION

In addition, you have the right to object to the processing of personal data in the cases specified in Article 21 of the GDPR.

RIGHT TO LODGE A COMPLAINT

If you believe that your personal data is being processed in violation of the law, you have the right to lodge a complaint with the supervisory authority, which is the President of the Personal Data Protection Office (ul. Stawki 2, 00-193 Warsaw, https://www.uodo.gov.pl/).

INFORMATION ON THE REQUIREMENT OR VOLUNTARY NATURE OF PROVIDING DATA AND THE CONSEQUENCES OF NOT PROVIDING IT

With regard to the processing of personal data for the purpose of fulfilling the legal obligations incumbent on the controller, the obligation to provide data is a statutory requirement. For other purposes, the provision of personal data is voluntary, but it is necessary for the conclusion and performance of a contract or the proper provision of services.

 

Clause for persons who are potential contractors/customers or persons acting on behalf of potential contractors/customers

Pursuant to Article 13 of the GDPR (provided when collecting data from the data subject) 

Respecting your privacy and ensuring that you know how your personal data is processed, we present a set of key information related to EU Regulation 2016/679, known as the General Data Protection Regulation (“GDPR”):

PERSONAL DATA ADMINISTRATOR

The administrator of your personal data is KTBnet Sp. z o.o. Wiśniowy Sad 13/5 03-259 Warsaw | Tax ID: 5242852293 | REGON: 369468272

Contact e-mail: kontakt@ktbnet.pl

PURPOSES AND LEGAL BASIS FOR DATA PROCESSING

Please be advised that your personal data will be processed for the following purposes:

  • establishing relations with potential contractors or persons acting on behalf of potential contractors, including submitting offers and requests for quotations, as well as conducting other activities aimed at establishing any business contacts on the basis of the legitimate interest of the controller – Article 6(1)(f) of the GDPR, which is to select the most advantageous offer for the supply of services and goods, as well as to look after the interests of the controller,
  • pursuing claims and defending against claims, based on the legitimate interest of the controller – Article 6(1)(f) of the GDPR, which is to defend the interests of the controller.

HOW LONG WE WILL PROCESS PERSONAL DATA

Your personal data will be processed until the end of contact with a potential contractor, and after the original purpose for which it was collected has been fulfilled, it will be processed for the period of limitation of claims or until an effective objection is lodged.

CATEGORIES OF DATA RECIPIENTS

The recipients of the data may be entities from the following categories:

  • entities providing IT services (including e-mail hosting providers),
  • lawyers, legal advisors, and other entities providing advisory and legal services cooperating with the controller;
  • entities providing postal and courier services acting on behalf of the controller.

RIGHTS ENTITLED TO

Due to the fact that we process your personal data, you have the right to:

  • request access to your personal data,
  • request rectification of your personal data,
  • request erasure or restriction of processing of your personal data

RIGHT OF OBJECTION

In addition, you have the right to object to the processing of personal data in the cases specified in Article 21 of the GDPR.

RIGHT TO LODGE A COMPLAINT

If you believe that your personal data is being processed in violation of the law, you have the right to lodge a complaint with the supervisory authority, which is the President of the Personal Data Protection Office (ul. Stawki 2, 00-193 Warsaw, https://www.uodo.gov.pl/).

INFORMATION ON THE REQUIREMENT OR VOLUNTARY NATURE OF PROVIDING DATA AND THE CONSEQUENCES OF NOT PROVIDING IT

Providing personal data is voluntary, but necessary for the Administrator to establish relations with a potential contractor. Failure to provide personal data will result in the inability to fulfill the above objectives, including establishing cooperation.

 

Clause for correspondents

Pursuant to Article 13 of the GDPR (provided when collecting data from the data subject)

Respecting your privacy and ensuring that you know how your personal data is processed, we present a set of key information related to EU Regulation 2016/679, known as the General Data Protection Regulation (“GDPR”):

PERSONAL DATA ADMINISTRATOR

The administrator of your personal data is KTBnet Sp. z o.o. Wiśniowy Sad 13/5 03-259 Warsaw | Tax ID: 5242852293 | REGON: 369468272

Contact e-mail: kontakt@ktbnet.pl

PURPOSES AND LEGAL BASIS FOR DATA PROCESSING

Please be advised that your personal data will be processed for the following purposes:

  • registering outgoing and incoming correspondence and responding to correspondence sent on the basis of the legitimate interest of the controller – Article 6(1)(f) of the GDPR, consisting in responding to letters in a timely manner, making timely payments to contractors, ensuring the quality of cooperation with contractors and other interested parties,
  • pursuing claims and defending against claims, based on the legitimate interest of the controller – Article 6(1)(f) of the GDPR, which is to defend the interests of the Controller.

HOW LONG WE WILL PROCESS PERSONAL DATA

Your personal data will be processed for the following period:

  • personal data processed for the purpose of registering outgoing and incoming correspondence
    and responding to correspondence sent – until the matter being the subject of the correspondence has been resolved or for the period specified in the cooperation agreement (in the case of correspondence relating to the agreement),
  • personal data processed for the period of pursuing claims and defending against claims – until the claims become time-barred or until an effective objection is lodged.

CATEGORIES OF DATA RECIPIENTS

The recipients of the data may be entities from the following categories:

  • entities authorized under applicable law (in particular courts and state authorities);
  • entities providing IT services (including e-mail hosting providers), postal and courier services acting on behalf of the controller;

RIGHTS ENTITLED TO

Due to the fact that we process your personal data, you have the right to:

  • request access to your personal data,
  • request rectification of your personal data,
  • request erasure or restriction of processing of your personal data,

RIGHT OF OBJECTION

In addition, you have the right to object to the processing of personal data in the cases specified in Article 21 of the GDPR.

RIGHT TO LODGE A COMPLAINT

If you believe that your personal data is being processed in violation of the law, you have the right to lodge a complaint with the supervisory authority, which is the President of the Personal Data Protection Office (ul. Stawki 2, 00-193 Warsaw, https://www.uodo.gov.pl/).

INFORMATION ON THE REQUIREMENT OR VOLUNTARY NATURE OF PROVIDING DATA AND THE CONSEQUENCES OF NOT PROVIDING IT

Providing personal data is voluntary, but necessary for registering incoming correspondence and responding to it. If personal data is not provided, it will not be possible to deal with the matters covered by the correspondence.

 

Clause for job applicants

Pursuant to Article 13 of the GDPR (provided when collecting data from the data subject)

Respecting your privacy and ensuring that you know how your personal data is processed, we present a set of key information related to EU Regulation 2016/679, known as the General Data Protection Regulation (“GDPR”):

PERSONAL DATA ADMINISTRATOR

The administrator of your personal data is KTBnet Sp. z o.o. Wiśniowy Sad 13/5 03-259 Warsaw | Tax ID: 5242852293 | REGON: 369468272

Contact e-mail: kontakt@ktbnet.pl

PURPOSES, LEGAL BASIS, AND DATA PROCESSING TIME

Please be advised that your personal data will be processed for the following purposes:

  • Conducting the current recruitment process and selecting an offer based on:
  • Article 6(1)(c) of the GDPR (fulfillment of legal obligations incumbent on the controller) with regard to the data referred to in Article 221 § 1 and § 2 of the Labor Code, until the end of the recruitment process,
  • Article 6(1)(a) of the GDPR (processing is based on consent)
    with regard to the transfer of other data in the job offer by the candidate, until the consent is withdrawn, but no longer than until the end of the recruitment process. After this time, the controller will delete the data even if the consent is not withdrawn.
  • Article 9(2)(a) of the GDPR* (processing is based on explicit consent in a separate statement) with regard to the transfer of personal data belonging to special categories of data (including, for example, health data) specified in Article 9(1) of the GDPR, until consent is withdrawn, but no longer than until the end of the recruitment process. After this time, the controller will delete the data even if consent has not been withdrawn.
  • Conducting future recruitment on the basis of Article 6(1)(a) of the GDPR (processing is based on consent), until consent is withdrawn, but no longer than 12 months from the moment consent is given. After this time, the controller will delete your data even if consent has not been withdrawn.

CATEGORIES OF DATA RECIPIENTS

The recipients of the data may be entities from the following categories:

  • entities providing IT services and e-mail hosting operating on behalf of the administrator,
  • entities providing postal and courier services operating on behalf of the administrator.
  • Entities supporting the administrator in recruitment (e.g., recruitment agencies).

RIGHTS ENTITLED TO

Due to the fact that we process your personal data, you have the right to:

  • request access to your personal data,
  • request rectification of your personal data,
  • request erasure or restriction of processing of your personal data,
  • transfer your personal data to another controller (data that is processed on the basis of consent)
  • withdraw your consent at any time without affecting the lawfulness of the processing that was carried out on the basis of consent before its withdrawal. Consent may be withdrawn in person at the Administrator’s headquarters, by mail, or electronically to the Administrator’s email address: kontakt@ktbnet.pl

RIGHT OF OBJECTION

In addition, you have the right to object to the processing of personal data in the cases specified in Article 21 of the GDPR.

RIGHT TO LODGE A COMPLAINT

If you believe that your personal data is being processed in violation of the law, you have the right to lodge a complaint with the supervisory authority, which is the President of the Personal Data Protection Office (ul. Stawki 2, 00-193 Warsaw, https://www.uodo.gov.pl/).

INFORMATION ON THE REQUIREMENT OR VOLUNTARY NATURE OF PROVIDING DATA AND THE CONSEQUENCES OF NOT PROVIDING IT

Providing the personal data specified in Article 221 of the Labor Code is a legal requirement. Providing other data on the basis of your consent is voluntary, and failure to provide such data will not have any negative consequences for the job candidate.